DO 23, s. 2016: School Calendar for School Year 2016-2017

To: Undersecretaries
Assistant Secretaries
Bureau and Service Directors
Regional Directors
Schools Division Superintendents
Public and Private Elementary and Secondary Schools Heads
All Others Concerned

The School Calendar for School Year (SY) 2016-2017 shows the school events and activities for the said SY. The core events and activities for this SY, which represent the actual teaching-learning days, shall be strictly observed in all schools.

The SY 2016-2017 shall begin on Monday, June 13, 2016 and shall end on Friday, April 7, 2017. The SY will consist of 202 school days, inclusive of the five-day In-Service Training (INSET) break. The different school events and other activities for learners, including the regular and special non-working holidays, are contained in Enclosure No. 1.

Private schools may deviate from this School Calendar. However, they may not start classes earlier than the first Monday of June and not later than the last day of August, as provided for in Republic Act No. 7797 entitled An Act to Lengthen the School Calendar from Two Hundred (200) Days to Not More than Two Hundred Twenty (220) Class Days. They should notify their respective regional offices (ROs) in advance regarding any deviation.

Specific guidelines are found in Enclosure 2 to enable the schools to effectively and efficiently conduct school events and activities, and to allow the ROs and schools division offices (SDOs) to provide support to the schools, especially in the areas of instruction, and progress monitoring and evaluation.

Activities and observances mandated by law can be found in Enclosure 3 while events and activities which pertain to DepEd personnel are listed in Enclosure 4. Schools may observe national and local celebrations/activities and holidays other than those indicated in Enclosure 3, provided that the total number of school days shall not be compromised.

Make-up classes can therefore be conducted to compensate for the school days spent for activities deemed beneficial to the teaching-learning process. Likewise, make-up classes are recommended in lieu of class cancellations due to occurrence of natural and man-made calamities. A mechanism for having make-up classes must be agreed upon by the school administrators and parents. In this regard, the RO may issue a regional school calendar to reflect their respective concerns.

Immediate dissemination of and strict compliance with this Order is directed.

(Sgd.) BR. ARMIN A. LUISTRO FSC
Secretary

 

Updated Guidelines on Grant of Vacation Service Credits to Teachers

Updated Guidelines on Grant of Vacation Service Credits to Teachers

(DO No. 53, s. 2003)

1. In line with the policy of this Office to periodically review existing rules and regulations with a view to improve the delivery of education services, the various issuances on the grant of vacation service credits to teachers on teachers' leave basis are hereby updated and consolidated as follows:

A. Statement of Policy
The basic policy in the grant of vacation service credit is that it should be given only for work beyond regular functions or beyond regular work hours/days where payment of honorarium or overtime pay is not possible. In addition, there are situations wherein extraordinary work is demanded from teachers including those which expose their lives to certain risks and for which monetary compensation is not enough. Thus, extra non-monetary compensation is justified.

B. Definition of Terms

         a. For purposes of this Order, the term, “teacher” shall refer to teachers who do not have to report for classes during the Christmas and long summer vacation and still be entitled to their regular compensation.

         b. The term, teachers’ vacation service credits refers to the leave credits earned for services rendered on activities during summer or Christmas vacation or in the course of the regular school year, as authorized by the proper authority.

         c. The term normal teaching load shall refer to six (6) hours of actual classroom teaching a day.

C. Uses of vacation service credits
Vacation service credits are used to offset absences of a teacher due to illness. To offset absences on account of illness, one (1) work day service credit is used to offset one (1) day of absence.

D. Activities Eligible for the Grant of Service Credits
Service credits may be granted for the following activities:
a. services rendered during registration and election days as long as these are mandated duties under existing laws;
b. services rendered during calamity and rehabilitation when schools are used as evacuation centers;
c. services rendered in connection with the conduct of remedial classes during the summer or Christmas vacation or outside of regular school days;
d. services rendered in connection with early opening of the school year;
e. services rendered during school sports competitions held outside of regular school days;
services rendered by those who train teachers in addition to their normal teaching loads;
f. teaching overload not compensated by honoraria;
g. teaching in non-formal education classes in addition to teaching in formal education classes carrying a normal teaching load;
h. work done during regular school days if these are in addition to the normal teaching load;
i. conduct of testing activities held outside of school days; and
j. attendance/participation in special DepEd projects and activities which are short-term in duration such as English, Science and Math Mentors' Training, curriculum writing workshop, planning workshop, etc., if such are held during the summer vacation or during weekends.

A premium of 20% may be granted for educational activities (as opposed to non-educational activities such as election duties, calamity assistance) which require specialized expertise.

E. Activities Not Eligible for the Grant of Service Credits
Service credits shall not be granted for the following activities:

a. in-service training programs fully funded by the government;
b. assignment to clerical work, such as checking forms and finishing reports commonly required in connection with the opening and closing of classes;
c. reassignment of teachers to duty in another bureau or office; (detailed in another government office)
d. assignment in connection with exhibits at a fair;
e. postponement of a regular teacher’s vacation; and
f. time spent in travelling to and from station to the place where services are rendered.

F. Procedure in the Grant of Service Credits

The following steps shall be followed in the grant of service credits:
a.1 Head of office/school recommends approval of request to render vacation service
a.2 Schools Division Superintendent approves/disapproves request
a.3 If reason for request is not among those listed above, request should be forwarded to the Regional Director for action if activity is region-¬wide and to the Central Office through the Regional Director if activity is DepEd-wide. For attendance/participation in DepEd-wide programs and projects, the Central Office shall make the necessary issuances on the grant of vacation service credits.

b. The following documents/requirements shall be accomplished/submitted
after completion of vacation service:
b.1 accomplishment report
b.2 duly signed DTR/CS Form 48

Other Rules
The following rules shall also apply in the grant or use of service credits:
a. One work day of vacation service credit is granted for one day (eight hours) of service;

b. The number of days of vacation service credits granted to a teacher shall not exceed 15 work days in one year except in cases authorized by the Secretary upon the recommendation of the Regional Director;

c. Vacation service credits shall not be granted for services rendered without previous authority;

d. Teachers on detail in offices or assigned to non-teaching jobs are on the vacation-sick leave basis and should not therefore be granted vacation service credits;

e. In the monetization of teachers leave credits, unused vacation service credits shall be converted into vacation-sick leave credits. After monetization, the remaining vacation-sick leave credits shall be converted back to vacation service credits;

The formula in the conversion of vacation service credits to the vacation and sick leave credits is as follows:

Vacation and Sick Leave* = 30y / 69
Where 30 = Number of days in a month
Y = Total number of teacher's service credits
69 = 58 days of summer vacation plus
11 days of Christmas vacation

*No. of days derived shall be divided equally into vacation and sick leave credits

The formula in the conversion of vacation and sick leave credits to vacation service credits is as follows:
VL + SL
Y = x 69
30

f. The vacation service credits of a teacher who transfers to a non-teaching position may be converted into vacation-sick leave credits and vice-versa; and

g. Unused vacation service credits of teachers who resigned, retired, or are separated from the service through no fault of their own on or after January 16, 1986 shall be paid the money value of their unused vacation service credits converted to vacation and sick leave credits.

h. These guidelines shall take effect immediately.
Strict compliance with this Order is directed.

Reference:
DECS Order; No. 5, s. 1999
Allotment: 1—(D.O. 50-97)

To be indicated in the Perpetual Index under the following subjects:
POLICY
SERVICE
TEACHERS

DM 35, s. 2016 - Implementing Brigada Eskwela 2016

THEME: "Tayo Para sa Paaralang Ligtas, Maayos at Handa Mula Kindergarten Hanggang Senior High School."

• May 30, 2016-June 4, 2016
• Enclosure No. 1: Teachers are entitled to earn vacation service credits arising from their active involvement in the weeklong Brigada Eskwela activity. A complete 6-day participation in the maintenance effort shall give teachers a 3-day service credit entitlement.

      (For further details on granting of service credit to teachers, kindly refer to DepEd Order No. 53, s. 2003 or click the link below
(http://depeddocs.blogspot.com/2016/04/updated-guidelines-on-grant-of-vacation.html)

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DM 60 s2016 - Guidelines on the DepEd National Uniforms for Teaching and Non-Teaching Personnel

DM 78, s. 2016 - Computation of PVP for SY 2015-2016 - Public School Teachers' Proportional Vacation Pay

Information on Proportional Vacation Pay (PVP)

(Most Frequently Asked Questions) 

(by Odylon P. Villanueva)

Teachers, especially who are beginners in the public school system must be oriented not only on how to conduct a good classroom management as they go on daily teaching. They should also be oriented regarding the primary concept in compensation, which includes the basic pay received by an employee pursuant to his employment, including all other fringe benefits accruing to his position. Aside from this is the hiring rate which is the first step in salary grade of a given class. As part of it, they must be informed well such as the Proportional Vacation Pay (PVP) so that they don’t expect too much for the continued payment of their salary once they are included within the payroll system. They may not receive the salary in April and May, or they might be deactivated in payroll from June to July due to earned PVP.

What is proportional vacation pay?
Proportional Vacation pay is the salary of teachers during the summer and Christmas vacations, computed in proportion to the number of days they have served during the school year.
 

Who are entitled to proportional vacation pay?
As a general rule, teachers under the teacher's leave basis who have rendered service up to the end of the school year.

• All teachers who rendered one (1) year or more in the service are entitled to full payment of PVP, provided that they have not incurred more than three (3) days of absences without pay from the beginning up to the end of the school year. Three (3) days absent without pay is equivalent to one (1) day deduction in PVP. The reference for computation of PVP is under the DepED Memorandum No. 78, s. 2016, entitled Computation of Public School Teachers’ Proportional Vacation Pay (PVP) for SY 2012-2013.

• Newly hired teachers who have rendered at least more than one (1) month in service are entitled to Proportional Vacation Pay (PVP) salary. Even they were hired in the middle of the school year. Their salary was computed based on the affectivity of their appointment, the basis of the reckoning date of summer vacation days they have earned in a school year.

• Retired teachers are also entitled to payment of PVP. The same computation is applied. The total days rendered is until the day before the effective date of retirement.

• A teacher who goes on maternity leave who pay turns to duty immediately following her leave and renders continuous service up to the end of the school year.

• A substitute or temporary teacher who serves continuously up to the end of the school year and whose services are not broken due to the termination of his appointment.

How many days of proportional vacation pay is a teacher entitled to?
A teacher who has rendered continuous service in a school year without incurring absences without pay of more than 1-1/2 days is entitled to 88 days of proportional vacation pay (16 days Christmas and 72 days summer vacation salaries). 

When does a teacher forfeit his right to proportional vacation pay?
a.) When he transfers to a private entity or to another department of the government during the school year.
b.) When he resigns from the service before the end of the school year.
c.) When he is separated or dropped from the service for cause or;
d.) When his appointment as a substitute teacher is terminated before the end the school year.

Why I am still deducted of PVP-Overpayment since I am already deducted of my absences?

• Please note to be entitled to full payment of Proportional Vacation Pay, teachers should have rendered CONTINUOUS services during the school year. While you are already deducted of absences or your salaries cut due to leave without pay, you are also deducted of PVP-Overpayment.

How to compute the Proportional Vacation Pay?

• The Department of Education (DepED) has provided the field offices yearly with a standardized basis for computation of PVP. Please refer to the DepED Memorandum for the uniform basis of computation.